Privacy Policy

Privacy, GDPR and Data Protection Policy

CloudCo Solutions are committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, store and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This notice applies to:

• Candidates
• Clients and prospective clients
• Suppliers and business contacts
• Visitors to our website

How we collect personal data

We collect personal data when you:

• Apply for roles or send us your CV
• Communicate with us by email, phone, LinkedIn, meetings or events
• Use our website or services
• Engage with us as a client, supplier, or business contact

We may also receive data from:

• Job boards and professional networking sites
• Referees
• Publicly available sources

Types of personal data we process

Depending on your relationship with us, we may process:

• Name, job title and contact details
• Email address and phone number
• CV, employment history, qualifications and skills
• Salary, compensation and availability information
• Interview notes and recruitment correspondence
• Records of our communications and interactions

Where relevant we may also process limited special category data (for example, diversity information) where you have provided it or where required by law.

How we use your personal data

We process personal data for the following purposes:

Recruitment services

• Matching candidates to job opportunities
• Submitting candidate details to clients
• Managing interviews and placements

Legal basis: Legitimate interests and, where required, consent.

Client and business relationship management

• Communicating about services
• Managing contracts

Legal basis: Legitimate interests and performance of a contract.

Legal and regulatory obligations

• Right-to-work checks
• Tax, accounting, and compliance requirements

Legal basis: Legal obligation.

Marketing communications

Sending relevant industry updates or opportunities

Legal basis: Legitimate interests or consent (where required).
You can opt out at any time.

Sharing your personal data

We may share personal data with:

• Clients for recruitment purposes
• IT and cloud service providers (e.g., CRM, email, data hosting)
• Professional advisers (legal, financial, compliance)
• Regulators or authorities where required by law

We only share the minimum data necessary and ensure appropriate safeguards are in place.

We do not sell personal data and no data is processed outside the UK

Data security

We take appropriate technical and organisational measures to protect personal data, including:

• Secure cloud-based systems
• Password protection and multi-factor authentication
• Restricted staff access on a need-to-know basis
• Staff confidentiality obligations
• Procedures for managing data breaches

Data retention

We retain personal data only for as long as necessary:

• Candidate data: duration of relationship or 4 years
• Client and business contact data: duration of relationship plus 5 years
• Placement and financial records: up to 6 years to meet legal obligations

Data may be retained longer where required by law or legitimate business need.

Your rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Restrict processing
• Object to processing based on legitimate interests
• Withdraw consent at any time (where consent is used)
• Lodge a complaint with the UK Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk/

To exercise any of your rights, contact – hello@cloudcosolutions.com

Cookies

Our website may use cookies or similar technologies to improve user experience.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time.
The latest version will always be available on our website.

If you have any questions about this notice or how we handle your data, please contact:

hello@cloudcosolutions.com